Human Resource Coordinator


To establish a partnership with families to support their children’s development.  This person will provide public relation services to current and perspective clients and facilitate the smooth operation of the school. 

Reports directly to the Director. 

Key Responsibilities

To include but not limited to:

  • Answer, screen, and appropriately handle telephone calls.
  • Contact and follow through with parents of ill children based on the recommendations of the classroom teacher.
  • Accept primary responsibility for intake and processing of new and current staff.
  • Bi-Yearly scheduling of CPR/ First Aid training.
  • Insure a CPR/first aid trained person is on staff and available all hours.
  • Follow through to make sure that new employees complete the training binders and video viewing that is a part of the new employee’s instruction at GBN.
  • Maintain recruitment initiative, follow through on job fairs, and seek opportunities for appropriate publicity.
  • Place job ads in appropriate newspapers and bulletins with appropriate colleges and universities for job openings.
  • Along with the appropriate age level coordinator, participate in the interviewing and hiring and monitoring of new staff.
  • Arrange classroom visits for prospective employees and circulate to Director, Coordinators and appropriate Classroom Teacher.
  • Have applicants fill out job applications and circulate the information to the Director and the other Coordinators.
  • Maintain staff files to comply with IDCFS licensing and accreditation standards.
  • Interface with IDCFS to comply with licensing regulations.
  • Maintain staff hours for IDCFS requirement to meet 15 hours for staff in-service.
  • Maintain staff address form and staff room placement for the front staffing binder.
  • Update staff files and hours to indicate current ECE hours.
  • Conduct Health benefit meetings for newly eligible staff and aide them in preparing the appropriate forms.
  • Submit the appropriate forms to the appropriate benefit companies – Health Insurance or Dental Insurance. Maintain benefit filies
  • Schedule high school student’s and college student’s requests to observe at the Center.
  • Seek to establish student teaching opportunities.
  • IG Volunteer Coordinator along with the Staff IG Liaison.
  • Plan IG Volunteer monthly luncheons.
  • Recruit, orient, place, and maintain the necessary files for the IG Volunteer Program.
  • Maintain Parent resource area.
  • Assist age level Coordinators with wait list spots and contract meetings.
  • Maintain and update payroll records.
  • Prepare and submit Payroll to the payroll company under the guidance of the Director.
  • Assist in setting up and preparing school functions, family festivals, parent seminars, or as needed.
  • Maintain Staff Anniversary/Birthday lists and circulate birthday cards.
  • Make suggestions to Director for improvement of school administration.
  • Provide complete information to the Director regarding all procedures and events so the Director is well informed of all situations and concerns.

Support Functions

  • in whatever capacity is necessary to facilitate the smooth operation of the school.
  • Assist the Coordinators and the Director with staffing and arrangement for substitutes.

Mandatory Professional Development

  • NAEYC membership.
  • Attend “all school" staff training day (currently scheduled in June.)
  • Attend meetings and conferences of professional organizations, representing the Director, if necessary.
  • Attend all family activities such as Art & Sensory Festival, Fall Festival, Intergenerational Picnic, Week of the Young Child Activities.


  • IDCFS licensing standards
  • Office management skills with business experience (Early childhood education background is an additional plus).
  • Sensitive and mature with the ability to relate well to both children and adults, successfully handling the daily requests of parents, staff and children that are necessary for the smooth operation of a child care facility.
  • Willingness to fulfill responsibilities in accordance with the school’s educational philosophy and program.
  • Cheerful disposition and strong people skills when handling phone and greeting parents and visitors.


  • Sufficient maturity, judgment and ability to function in crisis situations.
  • A sincere commitment to maintain the highest quality program possible.
  • Precise organizational skills.
  • Accurate word processing skills.
  • Accurate spelling with a good working knowledge of English grammar.
  • Flexible, stable personality for favorable inter-personal relationships between staff, parents, and children.
  • Physical every two years with a TB clearance.
  • Ability to lift and carry a 40 pound child to safety.
  • Ability to accept full responsibility in absence of Director along with Age-Level Coordinators.
  • Ability to maintain confidentiality and professional demeanor in all situations.
  • Ability to be flexible and change direction or responsibilities based on the changing and immediate needs of the Center

Time Commitment

  • 40 hours a week or as necessary to fulfill job responsibilities.
  • Exempt status.