Administrative Infant Coordinator
To establish a partnership with families to support their children’s development. This person will assume responsibility for Infant Program and develop a supportive partnership with staff. To support a developmentally appropriate program in accordance with the school’s goals and philosophy.
Classroom and Program
- Comprehensive background knowledge of current research and resources for the basis of a developmentally appropriate early childhood program.
- Ability to offer a program that meets the emotional, physical, intellectual and social needs of both the individual and the group, based on NAEYC Accreditation criteria.
- Provide classroom assistants with the opportunity to have input in the planning of the program.
- Supervise, train, and assist in the evaluation of Infant staff with frequent feedback.
- Coordinate the regular parent newsletter with developmental topics and parent information areas.
- Observe, record, and report significant individual and group behavior.
- Use appropriate and positive discipline, and train staff so that discipline is consistent.
- Keep staff informed of program goals and developments both with children, parents, and administration.
- Carry out guidelines of the training manual and administrative directives.
- Observe the classrooms monthly.
- Conduct regular meetings with Educarers.
- Assist with subbing in the classrooms when staff is absent.
- Set up and conduct all Parent intakes.
- Assist in training new staff.
- Assist in mentoring and meeting with new staff along with Human Resource Coordinator.
- Assist with difficult conferences.
- Assist with infant baby books.
- Assist with portfolios.
- Present, prepare and participate at New To School family, New To School Infant Family, Infant to Toddler One meetings or transition meetings.
- Train, support and guide Educarers with their responsibilities.
- Plan movement of children ready to move with Educarers and other Age Level Coordinators.
- Contact parents of children moving or when it is predicted they may move.
- Assistwhen necessary in bi-weekly FTCA meeting.
- Assist Educarers with developmental topics that are to be included in the Parent Resource Library.
- Maintain and/or order any equipment needed for the infant playground.
- Assist with opening and closing the school.
- Answer, screen, and appropriately handle telephone calls.
- Cheerful disposition and strong people skills when handling phone and greeting parents and visitors.
- Maintain the Infant Waitlist and filling spots when they become available.
- Coordinate movement of children with Toddler and Preschool Coordinators.
- Arrange staffing time off and vacation requests; rotating with Toddler and Preschool Coordinators in three month time increments.
- Total time cards of all Infant Staff and record vacation, sick and personal days.
- Arrange daily staffing due to staff call-ins.
- Participate with Human Resource Coordinator in the hiring and interviewing of staff.
- Assist with Human Resource Coordinator in contacting future job applicants at college job fairs, contacting advisors, local newspaper ads, etc.
- Assist in general organization of front desk area, general storage and front kitchen.
- Assist Administrative Assistant with deliveries and distributing supplies to proper location.
- Assist in the organization of special services for families (Parent Seminars).
- Help with planning and preparation of family festivals, the Week of the Young Child, and parent seminars.
- Communicate between the administration and teaching staff.
- If delegated, take the responsibility in the termination process of an employee.
- Provide suggestions to administration for changes and improvement in school program.
- Administer medications to the children, ensure correct permission form for all prescribed medication is on file, record the information on the proper form and store the medication appropriately.
- Attend staff and parent meetings.
- Continue professional growth.
Mandatory Professional Development
- NAEYCComprehensive Membership.
- Attend the all school staff training day (currently scheduled in June).
- Attend meetings, training and conferences of professional organizations, representing the Director, as necessary for further professional development.
- Attend all family activities: Art & Sensory Festival, Fall Festival, and Intergenerational Picnic, Week of the Young Child.
- Contact and follow through with parents of ill children based on the recommendations of the classroom teacher.
- Informs Coordinators and Director on any child, staff, or scheduling needs.
- Informs Administrative Assistant regarding supplies, equipment, and the building.
- Reports all repairs to the “handyman” (Red book by time cards).
- Reports to Director in matters regarding parents or school policies and procedures.
Limits of Authority
- Make suggestions to Director for improvement of school administration.
- Provide complete information to the Director regarding all procedures and events so that the Director is well informed of all situations and concerns.
- May take action without informing the administration when: assigning staff responsibilities within program; changing a scheduled daily activity; changing room arrangement; disciplining child; discussing child's activity with parent, informing parent of negative behavior, or calling parents about sick child.
- May take action but must inform appropriate administrator when: changing curriculum for program; leaving the building or fenced play yard with children.
- 18 years of age.
- 2 years college and 6 semester hours of early childhood courses or a CDA.
- Bachelor’s or Associate’s degree in Early Childhood Education or Child Development or CDA Credential.
- At least one year Lead Teacher experience.
- A warm and friendly personality.
- Sensitive to the feelings and needs of others.
- Able to relate well to children.
- Willing to fulfill responsibilities in accordance with the school’s educational philosophy and program.
- Evidence of emotional maturity and stability.
- Decision making skills and judgment to handle crisis situations.
- Ability to relate joyfully and sensitively to children.
- Physical stamina to maintain the rigorous pace of a full day child care program (including inside and outside activities on a daily basis, year round).
- A sincere commitment to maintain the highest quality program possible.
- Ability to take directions and work in a team setting.
- Ability to conduct parent conferences in a positive, productive manner.
- Ability to accept supervision and guidance from the Director.
- Ability to supervise Lead Teachers, Classroom Assistants, and other personnel.
- Ability to lift and carry a 50 pound child to safety.
- A physical every 2 years with a TB clearance.
- Ability to accept full responsibility in absence of Director.
- Ability to maintain confidentiality.
- Obtain 15 hours of professional training every school year (July 1 to June 30).
- 40 hours a week or as needed.
- Exempt status