Administrative Infant Coordinator


To establish a partnership with families to support their children’s development.  This person will assume responsibility for Infant Program and develop a supportive partnership with staff.  To support a developmentally appropriate program in accordance with the school’s goals and philosophy. 

Classroom and Program

  • Comprehensive background knowledge of current research and resources for the basis of a developmentally appropriate early childhood program.
  • Ability to offer a program that meets the emotional, physical, intellectual and social needs of both the individual and the group, based on NAEYC Accreditation criteria.
  • Provide classroom assistants with the opportunity to have input in the planning of the program.
  • Supervise, train, and assist in the evaluation of Infant staff with frequent feedback.
  • Coordinate the regular parent newsletter with developmental topics and parent information areas.
  • Observe, record, and report significant individual and group behavior.
  • Use appropriate and positive discipline, and train staff so that discipline is consistent.
  • Keep staff informed of program goals and developments both with children, parents, and administration.
  • Carry out guidelines of the training manual and administrative directives.
  • Observe the classrooms monthly.
  • Conduct regular meetings with Educarers.
  • Assist with subbing in the classrooms when staff is absent.
  • Set up and conduct all Parent intakes.
  • Assist in training new staff.
  • Assist in mentoring and meeting with new staff along with Human Resource Coordinator.
  • Assist with difficult conferences.
  • Assist with infant baby books.
  • Assist with portfolios.
  • Present, prepare and participate at New To School family, New To School Infant Family, Infant to Toddler One meetings or transition meetings.
  • Train, support and guide Educarers with their responsibilities.
  • Plan movement of children ready to move with Educarers and other Age Level Coordinators.
  • Contact parents of children moving or when it is predicted they may move.
  • Assistwhen necessary in bi-weekly FTCA meeting.
  • Assist Educarers with developmental topics that are to be included in the Parent Resource Library.
  • Maintain and/or order any equipment needed for the infant playground.


  • Assist with opening and closing the school.
  • Answer, screen, and appropriately handle telephone calls.
  • Cheerful disposition and strong people skills when handling phone and greeting parents and visitors.
  • Maintain the Infant Waitlist and filling spots when they become available.
  • Coordinate movement of children with Toddler and Preschool Coordinators.
  • Arrange staffing time off and vacation requests; rotating with Toddler and Preschool Coordinators in three month time increments. 
  • Total time cards of all Infant Staff and record vacation, sick and personal days.
  • Arrange daily staffing due to staff call-ins.
  • Participate with Human Resource Coordinator in the hiring and interviewing of staff.
  • Assist with Human Resource Coordinator in contacting future job applicants at college job fairs, contacting advisors, local newspaper ads, etc.
  • Assist in general organization of front desk area, general storage and front kitchen.
  • Assist Administrative Assistant with deliveries and distributing supplies to proper location.
  • Assist in the organization of special services for families (Parent Seminars).
  • Help with planning and preparation of family festivals, the Week of the Young Child, and parent seminars.
  • Communicate between the administration and teaching staff.
  • If delegated, take the responsibility in the termination process of an employee.
  • Provide suggestions to administration for changes and improvement in school program.
  • Administer medications to the children, ensure correct permission form for all prescribed medication is on file, record the information on the proper form and store the medication appropriately.
  • Attend staff and parent meetings.
  • Continue professional growth. 

Mandatory Professional Development

  • NAEYCComprehensive Membership.
  • Attend the all school staff training day (currently scheduled in June).
  • Attend meetings, training and conferences of professional organizations, representing the Director, as necessary for further professional development.
  • Attend all family activities: Art & Sensory Festival, Fall Festival, and Intergenerational Picnic, Week of the Young Child. 

Reporting Relationships

  • Contact and follow through with parents of ill children based on the recommendations of the classroom teacher.
  • Informs Coordinators and Director on any child, staff, or scheduling needs.
  • Informs Administrative Assistant regarding supplies, equipment, and the building.
  • Reports all repairs to the “handyman” (Red book by time cards).
  • Reports to Director in matters regarding parents or school policies and procedures.

Limits of Authority

  • Make suggestions to Director for improvement of school administration.
  • Provide complete information to the Director regarding all procedures and events so that the Director is well informed of all situations and concerns.
  • May take action without informing the administration when: assigning staff responsibilities within program; changing a scheduled daily activity; changing room arrangement; disciplining child; discussing child's activity with parent, informing parent of negative behavior, or calling parents about sick child.
  • May take action but must inform appropriate administrator when: changing curriculum for program; leaving the building or fenced play yard with children.


Illinois Licensing

  • 18 years of age.
  • 2 years college and 6 semester hours of early childhood courses or a CDA.
  • Bachelor’s or Associate’s degree in Early Childhood Education or Child Development or CDA Credential.
  • At least one year Lead Teacher experience.
  • A warm and friendly personality.
  • Sensitive to the feelings and needs of others.
  • Able to relate well to children.
  • Willing to fulfill responsibilities in accordance with the school’s educational philosophy and program.


  • Evidence of emotional maturity and stability.
  • Decision making skills and judgment to handle crisis situations.
  • Ability to relate joyfully and sensitively to children.
  • Physical stamina to maintain the rigorous pace of a full day child care program (including inside and outside activities on a daily basis, year round).
  • A sincere commitment to maintain the highest quality program possible.
  • Ability to take directions and work in a team setting.
  • Ability to conduct parent conferences in a positive, productive manner.
  • Ability to accept supervision and guidance from the Director.
  • Ability to supervise Lead Teachers, Classroom Assistants, and other personnel.
  • Ability to lift and carry a 50 pound child to safety.
  • A physical every 2 years with a TB clearance.
  • Ability to accept full responsibility in absence of Director.
  • Ability to maintain confidentiality.
  • Obtain 15 hours of professional training every school year (July 1 to June 30).

Time Commitment

  • 40 hours a week or as needed.
  • Exempt status