Toddler Administrative Coordinator


To establish a partnership with families to support their children’s development.  This person will assume responsibility for the Toddler Program and develop a supportive partnership with staff.  To support a developmentally appropriate program in accordance with the school’s goals and philosophy. 

Classroom and Program

  • Comprehensive background knowledge of current research and resources for the basis of a developmentally appropriate early childhood program.
  • Ability to offer a program that meets the emotional, physical, intellectual and social needs of both the individual and the group, based on NAEYC Accreditation criteria.
  • Assist the Lead Teachers with weekly lesson planning if necessary.
  • Provide Classroom Assistants with the opportunity to have input in the planning of the program.
  • Supervise, train, and assist in the evaluation of the toddler staff with frequent feedback.
  • Coordinate the regular parent newsletter and parent information areas.
  • Observe, record, and report significant individual and group behavior.
  • Use appropriate and positive discipline, and train staff so that discipline is consistent.
  • Keep staff informed of program goals and developments both with children, parents, and administration.
  • Carry out guidelines of the training manual and administrative directives.
  • Observe the classrooms monthly.
  • Conduct regular meetings with Lead Teachers.
  • Assist with subbing in the classrooms with staff are absent.
  • Assist Lead Teachers in training new staff.
  • Assist in mentoring and meeting with new staff along with Human Resource Coordinator.
  • Assist Lead Teachers with difficult conferences.
  • Present, preparing and participating at New To School Families, New To School Infant Families, Infant – Toddler One, and Toddler One – Toddler Two meetings.
  • Train, support and guide Lead Teachers with their responsibilities.
  • Coordinate movement of children ready to move with Lead Teachers.
  • Contact parents of children moving or when it is predicted they may move.
  • Total time cards of all Toddler Staff and record vacation, sick and personal days.  Inform staff of their current amount of time off left.
  • Assist when necessary in bi-weekly FTCA meeting.
  • Assist Lead Teacher with developmental topics that are to be included in the Parent Resource Library.


  • Assist with opening and closing the school.
  • Answer, screen, and appropriately handle telephone calls.
  • Cheerful disposition and strong people skills when handling phone and greeting parents and visitors.
  • Maintain the Toddler Waitlist and filling spots when they become available.
  • Coordinate movement of children with Infant and Preschool Coordinators.
  • Arrange staffing time off and vacation requests; rotating with Infant and Preschool Coordinators in three month time increments.
  • Total time cards of all Toddler Staff and record vacation, sick and personal days.
  • Arrange daily staffing scenarios and call-offs.
  • Participate with Human Resource Coordinator in the hiring of staff.
  • Assist with Human Resource Coordinator in contacting future job applicants at college job fairs, contacting advisors, local newspaper ads, etc.
  • Assist in general organization of front desk area, general storage and front kitchen.
  • Assist in the organization of special services for families (Parent Seminars, etc).
  • Assist with planning and preparation of Family Festivals, the Week of the Young Child, and Parent Seminars.
  • Communicate between the administration and teaching staff.
  • If delegated, take the responsibility in the termination process of an employee.
  • Provide suggestions for changes and improvement in school program.
  • Administer medications to the children, ensure correct permission form for all prescribed medication is on file, record the information on the proper form and store the medication appropriately.
  • Attend staff and parent meetings.
  • Continue professional growth.

Mandatory Professional Development:

  • NAEYC Comprehensive Membership.
  • Attend “All School Staff Training Day” (Currently scheduled in June).
  • Attend meetings, training and conferences of professional organizations, representing the Director, as necessary for further professional development.
  • Attend all family activities:  Art & Sensory Festival, Pumpkin Festival, and Intergenerational Picnic, Week of the Young Child Family Breakfast.

Reporting Relationships

  • Contact and follow through with parents of ill children based on the recommendations of the classroom teacher.
  • Informs Coordinators and Director on any child, staff or scheduling needs.
  • Informs Administrative Coordinator regarding supplies, equipment, and the building.
  • Reports all repairs to the “Handyman” – Red Book by time cards.
  • Reports to the Director in matters regarding parents or school policies and procedures.

Limits of Authority

  • Make suggestions to Director for improvement of school administration.
  • Provide complete information to the Director regarding all procedures and events so that the Director is well informed of all situations and concerns.
  • May take action without informing the administration when: assigning staff responsibilities within program; changing a scheduled daily activity; changing room arrangement; disciplining child; discussing child’s activity with parent or informing parent of negative behavior.
  • May take action but must inform appropriate administrator when: calling parents about sick child; changing curriculum for program; leaving the building or fenced play yard with children.


Illinois Licensing

  • 18 years of age.
  • 2 years college and 6 semester hours of Early Childhood courses.
  • Cheerful disposition and strong people skills when handling phone and greeting parents and visitors.
  • Bachelor’s or Associate’s degree in Early Childhood Education or Child Development.
  • At least one year Lead Teacher experience.
  • A warm and friendly personality.
  • Sensitive to the feelings and needs of others.
  • Able to relate well to children.
  • Willing to fulfill responsibilities in accordance with the school’s educational philosophy and program. 


  • Evidence of emotional maturity and stability.
  • Decision making skills and judgement to handle crisis situations.
  • Ability to relate joyfully and sensitively to children.
  • Physical stamina to maintain the rigorous pace of a full day child care program (including inside and outside activities on a daily basis, year round).
  • A sincere commitment to maintain the highest quality program possible.
  • Ability to take directions and work in a team setting.
  • Ability to conduct parent conferences in a positive, productive manner.
  • Ability to accept supervision and guidance from Director.
  • Ability to supervise Lead Teachers, Classroom Assistants, and other personnel.
  • Ability to lift and carry a 40 pound child to safety.
  • A physical every 2 year with a TB clearance.
  • Ability to accept full responsibility in absence of Director.
  • Ability to maintain confidentiality.
  • Obtain 15 hours of professional training every school year
  • Maintain CPR/First Aid Training Certification
  • Ability to maintain confidentiality and professional demeanor.
  • Ability to be flexible and change direction or responsibilities based on the changing and immediate needs of the center.

Time Commitment

  • Hours a week or as needed.
  • Exempt status